Requirements for Hajj Visa Application
The Consular Section of the Royal Embassy of Saudi Arabia starts granting Hajj visa annually effective 10th of Shawwal until 25th Dhulqa’da of every Hijrah year. Submission of application for Hajj visa must be through the National Commission on Muslim Filipinos with the following requirements:
- A passport and/or legal travel documents must be valid for at least 6 months and must have a minimum of two blank pages.
- Two recent passport photographs (ID pictures) with white background.
- Visa Application Form signed and stamped by NCMF. Original and/or legible photocopy of such Form is acceptable.
- Airline ticket. Each applicant must be in possession of a round trip ticket with confirmed reservations.
- International Certificate of Vaccination issued by the Bureau of Quarantine. Children aged from three months to twelve years old must be examined by primary care doctors.
- Mahram – All female intending pilgrims are required to travel with a Mahram (male escort – close relative). Proof of relationship with the Mahram must be submitted. Female over the age of 45 may travel without Mahram but with an organized group. She must, however, submit no objection letter from her husband, son or brother, authorizing her travel for Hajj with the named group. Such letter should be notarized by a notary public. The Mahram should write his complete information on the application of wife and children, or any other relative whom he is traveling with. Marriage and birth certificates issued outside of the Philippine should be translated and notarized by a certified translations office. Applicants under the legal age will not be granted a Hajj visa if not accompanied by their parents.
- Hajj visa is granted gratis.
- Foreigners who are Muslims and residing permanently in the Philippines may be indorsed by NCMF for the grant of Hajj visa by the Royal Embassy of Saudi Arabia after complying with the requirements set by the Royal Embassy of Saudi Arabia in related official issuance.
Guidelines on Working Relationship with Travel Agencies and Documentary Requirements
The National Commission on Muslim Filipinos (NCMF) shall accord the pilgrims free choice of Travel Agencies and Airlines or other means of transportation to and from the site of pilgrimage. It shall not require accreditation of any travel agency or airline. However, pursuant to Section 8, par. (q) Republic Act No. 9997, empowering the National Commission on Muslim Filipinos to formulate necessary rules and regulations to ensure the success of the annual Hajj. Travel Agencies participating in the Hajj operations are required to closely work and coordinate with the Commission and observe the following guidelines, as follows:
Guidelines on Working Relationship
- The participating travel agency shall submit to the National Commission on Muslim Filipinos a Letter of Intent and the profile of the company;
- It must be financially capable of putting up the fare percentage set by the concerned airlines required for advance payment;
- It shall adopt “no proof of payment of mutawiff, no issuance of ticket” policy for the intending pilgrims including the Sheikhs or leaders of pilgrims, preferably requiring appropriate certification of payment from the Hajj Finance Committee of the Commission;
- It shall require Sheikhs to present valid Accreditation by the Commission for a particular year of Hajj Operations and/or proof of payment for mutawiff or appropriate Certification from the Commission which shall be the basis for issuance of tickets for Sheikhs and their Jama’ah;
- It shall provide the Commission in advance, and on a daily basis, the list of pilgrims issued with tickets, indicating flight details;
- It shall observe the deadline for submission of the final flight schedule required by Saudi Authorities in coordination with concerned Sheikhs;
- It shall not allow rebooking of pilgrims, individually or in group, without prior arrangement and confirmation from the Commission;
- Sheikhs and pilgrims shall be encouraged to book by group of not less than 45 jama’ahs in compliance with the Saudi policy requiring arrival of pilgrims in bulk, avoiding delay in transporting of pilgrims upon arrival in the Kingdom of Saudi Arabia;
- It shall release the airline tickets to the Commission upon availability, for immediate filing of Hajj visa applications by the Commission at the Royal Embassy of Saudi Arabia;
- It shall work closely with the Commission for appropriate recording of travel documents and monitoring of pilgrims from departure in Manila, until arrival in the Kingdom of Saudi Arabia, and return to the country; and
- It shall designate Liaison Officer(s) who shall closely work and coordinate with the Commission.
- Company profile; and
- Other documents, such as:
- International Air Transport Association (IATA) membership (at least 5 years)
- Certification/accreditation from Tourism Infrastructure and Enterprise Authority (TIEZA)
- Business permit
- SEC Registration
- Proof of financial capability
- Affidavit of Undertaking that:
NO ADVANCE BOOKING of pilgrims and bookings must comply with the minimum requirement of 45 jama’ahs (pilgrims) and guidelines on flight schedules set forth by the BPE, with proof of payment and duly endorsed by the Director of BPE; and the compliance with MIAA Memorandum Circular No. 8, Series of 2014 Re: Implementation of the integration of the International Passenger Service Charge (Airport Terminal Fee) in the Airline Passenger Ticket.